Privacy Policy

1. Introduction

PoliData ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website getpolidata.com and use our services.

By using PoliData, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We collect information that you voluntarily provide to us when you:

• Join our waitlist (name, email address, organization, role)
• Create an account (name, email address, password, organization details)
• Subscribe to our service (billing information processed by Stripe)
• Contact us for support (name, email address, message content)

2.2 Automatically Collected Information

When you visit our website, we automatically collect certain information:

• Analytics Data: We use Google Analytics to collect usage data: page views, referrers, country, device type, traffic sources. This data helps us understand how visitors use our site and improve our service.
• Advertising: We use Google Ads for marketing campaigns. Google may use cookies to track ad performance and conversions.
• Log Data: IP address, browser type, pages visited, time/date stamps (stored temporarily for security and performance)

2.3 Usage Data

When you use PoliData's service, we collect:

• Bills you track and save
• Searches and filters you use
• Email notification preferences
• Feature usage patterns (to improve the product)

3. How We Use Your Information

We use your information for the following purposes:

• Provide Services: Create your account, deliver bill tracking, send email alerts
• Process Payments: Handle subscriptions via Stripe (we do not store credit card details)
• Communication: Send waitlist updates, product announcements, billing notifications, customer support responses
• Improve Product: Analyze usage patterns to enhance features and user experience
• Security: Detect and prevent fraud, abuse, and technical issues
• Legal Compliance: Comply with applicable laws and regulations

4. How We Share Your Information

We do not sell your personal information. We only share your data with:

4.1 Service Providers

• SendGrid: Email delivery for notifications and alerts
• Stripe: Payment processing (subject to Stripe's Privacy Policy)
• Supabase: Database hosting (encrypted storage)
• Render: Application hosting infrastructure
• Google Analytics: Usage analytics and ad campaign tracking
• Google Ads: Marketing campaigns (subject to Google's Privacy Policy)

4.2 Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights, property, or safety.

4.3 Business Transfers

If PoliData is acquired or merged, your information may be transferred to the new owner. We will notify you before your data is subject to a different privacy policy.

5. Data Security

We implement industry-standard security measures to protect your information:

• Encryption: Data encrypted in transit (HTTPS/TLS) and at rest (AES-256)
• Authentication: Passwords hashed with bcrypt
• Access Controls: Strict internal access policies
• Monitoring: Regular security audits and vulnerability scanning

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations:

• Active Accounts: Data retained while your account is active
• Deleted Accounts: Data deleted within 30 days of account deletion (except as required by law)
• Waitlist Data: Retained until you unsubscribe or we launch the product
• Billing Records: Retained for 7 years (tax/legal compliance)

7. Your Privacy Rights

Depending on your location, you may have the following rights:

7.1 GDPR Rights (EU/EEA Users)

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your data ("right to be forgotten")
• Portability: Receive your data in a machine-readable format
• Objection: Object to processing of your data for certain purposes
• Restriction: Restrict processing of your data in certain circumstances
• Withdraw Consent: Withdraw consent at any time (doesn't affect prior processing)

7.2 CCPA Rights (California Users)

• Know: Request disclosure of data we collect, use, and share
• Delete: Request deletion of your personal information
• Opt-Out: Opt-out of sale of personal information (we do not sell data)
• Non-Discrimination: Equal service and pricing regardless of privacy rights exercise

7.3 How to Exercise Your Rights

To exercise any of these rights, email us at: privacy@getpolidata.com

We will respond within 30 days. We may ask you to verify your identity before fulfilling your request.

8. Children's Privacy

PoliData is not intended for users under 18 years old. We do not knowingly collect personal information from children. If you believe we have collected data from a child, please contact us immediately at privacy@getpolidata.com.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses (EU-approved)
• Service providers certified under EU-US Data Privacy Framework
• Encryption and security measures meeting international standards

10. Third-Party Links

Our website may contain links to third-party sites (e.g., Congress.gov). We are not responsible for their privacy practices. We encourage you to review their privacy policies before providing any information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

• Posting the updated policy on this page
• Updating the "Last Updated" date
• Sending email notification for material changes (if you have an account)

Your continued use of PoliData after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: